The British Academy of Forensic Science

CONSTITUTION OF THE BRITISH ACADEMY OF FORENSIC SCIENCES

NAME:

The name of the Academy shall be The British Academy of Forensic Sciences hereinafter. referred to as ("The Academy")

1. OBJECTS:

The objects of the Academy shall be:

i. To encourage the study, improve the practice and advance the knowledge of the Forensic Sciences.

ii. To improve and develop the education and knowledge of both those actively concerned in the practice of the Forensic Sciences and of the public generally.

2. POWERS

In furtherance of such objects but not otherwise the Academy may:

i. Hold meetings and publish material as may be calculated to further the objects of the Academy.

ii. Employ and pay any person or persons to supervise, organise and carry on the work of the Academy.

iii. Bring together in conference, representatives of hospitals, scientific institutions, voluntary organisations, Government departments, statutory authorities, individual firms and companies and individuals.

iv. Promote and carry out or assist in promoting and carrying out research, surveys and investigations and publish the useful results of such research, surveys and investigations.

v. Arrange and provide for or join in arranging and providing for the holding of exhibitions, meetings, lecture classes, seminars and training courses.

vi. Collect and disseminate information on all matters affecting such objects and exchange such information with other bodies having similar objects whether in this Country or Overseas.

vii. Undertake execute, manage, assist any charitable trust which may be lawfully undertaken, executed, managed or assisted by the Academy.

viii. Procure to be written and print, publish issue and circulate gratuitously or otherwise such papers, books periodicals, pamphlets or other documents or films or recorded tapes as shall further such objects.

ix. Purchase, take on lease or in exchange hire or otherwise, acquire any property and any rights and privileges necessary for the promotion of such objects and construct, maintain and alter any buildings or erections necessary for the work of the Academy.

x. Make regulations for any property which may be so acquired.

xi. Subject to such consents that are required by law, the Academy may sell, let mortgage dispose of or turn to account all or any of the property or assets of the Academy.

xii. Subject to such consents that are required by law the Academy may accept gifts and borrow or raise money to promote the said objects on such terms and such security, as shall be thought fit.

xiii. Procure, contributions to the Academy by personal written appeals, public meetings or otherwise provided that the Academy shall not undertake any permanent trading activities in raising funds for charitable objects.

xiv. Invest the money of the Academy not immediately required for such objects in or on such investments securities or property as may be thought fit subject nevertheless to such conditions if any as may for the time being be imposed or required by Law.

xv. Do all such other lawful things as are necessary for the attainment of such objects.

3. MEMBERSHIP

i. Members of the Academy shall consist of persons elected by the Council as Members in one or other of the following categories:

(a) Full Members
(b) Life Members
(c) Honorary Members
(d) Associate Members
(e) Corresponding Members
(f) Student Members

ii. The Council may elect as:-

(a) "Full Members" - such persons as in the opinion of the Council by reason of their professional standing or special knowledge and integrity have contributed or are likely to contribute to the advancement, application and practice of the Forensic Sciences:

(b) “Life Members" - such persons as have attained the age of sixty-five years and been Full Members for a period of twenty-five years:

(c) "Honorary Members" - such persons, not exceeding at anyone time ten in number. (who shall remain Members for life) as have made an exceptional and meritorious contribution to the objects of the Academy or to the Forensic Sciences generally or have otherwise given outstanding public service:

(d) "Associate Members" - such persons as are:

(i) Qualified in any of the three disciplines, (Medicine, Science and the Law) and whose professional experiences at the time of application do not in the opinion of the Council justify election to Full Membership

(ii) Not qualified in any of the disciplines but are engaged in activity directly related to one or more of the three disciplines.

(e) "Corresponding Members" - such persons as are qualified for election as Full Members or Associate Members but by reason or residence abroad, specific physical disability or other adequate reason are unable to attend meetings of the Academy.

(f) “Student Members" - such persons as are undertaking a course of study related to one or other of the three disciplines: provided that such Membership shall cease when in the opinion of the Council a Student Member shall have become eligible to be elected in any other category of Membership or shall have ceased to be engaged in an appropriate course of study.

4. MANAGEMENT

(i) Between General Meetings of the Academy, the business of the Academy shall be conducted by an Executive Council (herein referred to as "the Council") which shall consist of:

(a) The Officers of the Academy

(b) Six Members of the Academy, elected by the
Annual General Meeting of the Members:

(ii) The Council shall have power in its discretion to co-opt on to its body not more than five additional Members of the Academy to serve at anyone time.

(iii) The six Members of the Council elected by the Annual General Meeting shall:

(a) subject to paragraphs (vii) and (ix) below hold office for a term of three years beginning with the termination of the meeting at which they are elected and ending at the termination of the third subsequent Annual General Meeting.

(b) not be eligible for immediate re-election thereafter.

(iv) As soon as practicable after the election of Members of the Council in each year they shall elect a Chairman and Deputy Chairman of the Council from among their own Members. The Chairman and Deputy Chairman shall continue to perform the functions of their offices until their successors have been elected.

(v) Any casual vacancy which may occur in the Council through death, resignation or otherwise, may be filled by the Council until the next Annual General Meeting.

(vi) Any person appointed by the Council to fill a casual vacancy on the Council shall be eligible for election to the Council at the next Annual General Meeting.

(vii) Any person elected at any Annual General Meeting to fill a casual vacancy on the Council shall hold office for the balance of the term, for which the Member of Council whose death, resignation or otherwise created the casual vacancy, was elected and shall be eligible for immediate re-election.

(viii) At any meeting of the Council the Chairman of Council or in his absence any person for the time being appointed to act in his stead shall in the case of an equality of vote have a second or casting vote.

5. OFFICERS

(i) The following Officers of the Academy shall be elected by the Annual General Meeting of Members of the Academy, such election being by a majority of votes of those present and voting and each Officer (save for the President) being elected to serve for a term beginning with the termination of the Annual General Meeting at which he or she is elected and ending with the termination of the next succeeding Annual General Meeting.

(a) a President, who shall be nominated by the Council and shall serve for a period of two years terminating at the second Annual General meeting of office and be ineligible for immediate re-election, thereafter.

(b) a President-elect.

(c) a Treasurer who shall have custody of the funds of the Academy maintain all necessary books of account and make collections and payments as directed by the Council.

(d) a Secretary-General who shall have charge of the administrative affairs of the Academy, custody of its records, and supervise the activities of any employees of the Academy.

(e) two Assistant Secretaries - General who shall take specific responsibility for meetings and other individual functions – as directed by Council.

(ii) Except as regards the President, all the above Officers shall be eligible for immediate re-election.

(iii) The Chairman and Deputy Chairman of the Council elected under Article 4(iv) hereof shall also be Officers of the Academy.

(iv) The Officers shall be entitled to attend and vote at all General Meetings of the Academy.

6. PATRON

The Council of the Academy may invite a person acknowledged by reason of their public standing and contribution to the advancement of the highest standards of practice in the Forensic Sciences to act as Patron of the Academy. To assist and guide the Academy as required from time to time.

7. COMMITTEES OF THE ACADEMY

(i) The Council shall appoint annually nom among Members of the Academy such Standing or Special Committees as they may deem necessary or desirable with such jurisdiction and functions as they may determine and in particular Standing Committees charged with responsibility for the following matters:

(a) Finance and General Purposes
(b) Editorial Board of the Journal of the Academy

(ii) There shall be appointed onto each Standing or Special Committee at least one Member of Council who shall report to the Council from time to time upon the activities of the said committees, the Council remaining at all times in overall responsibility for the administration of the Academy.

(iii) The President, the Secretary-General and the Chairman of Council shall be ex-officio Members of all Committees.

(iv) The Chairman of each Committee shall be appointed by the Council, which, subject to the provisions of this Constitution, shall have power to delegate to such Committee such of its functions and powers as it may be desirable.

(v) The Finance and General purposes Committee shall consist of the Treasurer and not more than six Members of the Council whom at least one shall be representative of each of the three disciplines, Medicine, Science and the Law. It shall, in addition to any other matters referred to it by the Council, consider and advise the Council upon all matters relating to Membership of the Academy and the preparation of the annual programme of events.

(vi) Members of all Standing Committee shall continue in office until the first meeting of the Council to be held after the Annual General Meeting when Members of the Standing Committees for the ensuing year shall be appointed

8. MEETINGS

(i) An Annual General Meeting of Members of the Academy shall be held not later than last day in each year at such time and place as the Council may appoint for the purpose of conducting the business of the Academy including the election of the Officers (other than the Chairman and Deputy Chairman of Council) and Members of the Council (other than the Past-Presidents) and the consideration of the annual accounts of the Academy duly audited for the preceding year. Notice of the Annual General Meeting shall be given in the first number published each year of the Journal of the Academy, being not later than three calendar months before the date of the Meeting.

(ii) An Extraordinary General Meeting of Members of the Academy may be called at any time by the Council or upon the requisition of not less than twenty-five Members delivered to the Secretary-General. Fourteen clear days notice of such meeting and of the business to be transacted thereat shall be given to all Members of the Academy prior the date of the Meeting.

(iii) An Annual Scientific Meeting for the presentation, discussion and determination of scientific matters falling within the objects of the Academy shall be held at such time and place as the Council may appoint.

(iv) Social and additional meetings of Members of the Academy may be called or arranged at such times and places as the Council from time to time determine.

(v) Guests of Members may be admitted to the meetings referred to in paragraphs (iii) and (iv) above.

9. QUORUM

(i) The quorum for any General Meeting of Members of the Academy at which any business is to be transacted relating to the Management of the Academy shall be twenty-five.

(ii) The quorum for any meeting of the Council shall be five.

(iii) At any duly convened meeting of a Committee those present shall constitute a quorum.

10. MEMBERSHIP RIGHTS

(i) Founder Members, Full Members, Life Members and Honorary Members shall be entitled to attend and vote at all General Meetings of the Academy including the Annual Scientific Meeting, to receive any Journal published by the Academy and such other papers or documents as the Council may from time to time determine.

(ii) Associate Members shall be entitled:

(a) to attend meetings and functions of the Academy but not to vote.

(b) to purchase Journals of the Academy at such rate as the Council may from time to time determine.

(iii) Corresponding Members shall be entitled to receive any Journals published by the Academy and such other papers or documents as the Council may from time to time determine but shall not be entitled to vote at any meetings of the Academy or to hold office in the Academy or to serve on any body or Committee of the Academy.

(iv) Student Members shall be entitled to attend Scientific Meetings of the Academy and to purchase any Journal issued by the Academy at such rate as the Council may from time to time determine.

11. PROCEDURE ON ELECTION TO MEMBERSHIP

(i) Candidates for election to Membership of the Academy, other than as Honorary Members, shall be nominated by at least two Members of the Academy. On the receipt of the nomination the Secretary-General may make such further enquiries as he may consider necessary and shall submit the application to the Finance and General Purposes Committee who may make further enquiries concerning the candidate which they may consider necessary and shall submit to the Council the names and particulars of all candidates for election of Membership together with their recommendations and in the case of candidates not recommended for election or chance of category their reasons thereof.

(ii) The Council shall consider, in respect of any application placed before it, the recommendation of the Finance and General Purposes Committee and may elect the Applicant to such category of Membership as they deem appropriate, refuse the application or refer the application back to the Finance and General Purposes Committee to make such further enquiries as to the suitability of the Applicant for election as the Council may consider necessary.

(iii) If one-third of Council present and voting upon as Applicant for Membership vote against the election of the Applicant the application shall be refused.

(iv) The Council shall be at liberty to dispense with all or any part of the requirements of this article where three-quarters of those Members of the Council present and voting are satisfied that the circumstances are sufficiently exceptional or unusual to warrant such a course and may proceed to consider the application forthwith.

(v) Any ten Members of the Academy may nominate a candidate election by the Council as an Honorary Member or the Council may elect such a Member on their own initiative.

12. PROCEDURE ON ELECTION TO THE COUNCIL

(i) Candidates for election as Officers (other than the President) or other Members of the Council shall be proposed and seconded in writing by Members of the Academy and the nominations shall be delivered to the Secretary-General at least seventy clear days before the Annual General Meeting at which the election is to take place. The names and addresses of candidates shall be sent by mail to the Members of the Academy entitled to attend and vote at least fourteen clear days prior to the date fixed for the Annual General Meeting.

(ii) In the event of there being more candidates than vacancies there shall be taken a poll by voting papers of those attending the Meeting.

13. SUBSCRIPTIONS

(i) Every Member (other than a Life Member or an Honorary Member) shall upon election and thereafter on the first day of January in each year pay by Bankers Order a subscription appropriate to his or her category of Membership direct to the Bankers of the Academy of such sum as the Council may from time to time determine.

(ii) If an annual subscription has not been received within three months of the date when it falls due in any year, the Member so in default shall automatically be suspended from Membership, unless the Council in any particular case shall otherwise determine. A Member so suspended may be reinstated by the Council upon payment of all outstanding dues. If such subscriptions shall remain unpaid for a period of one year from the date when it falls due, the name of the defaulting Member shall forthwith be removed from the list of Members, without prejudice to his or her right subsequently to apply for re-admission on such terms as the Council may deem proper.

(iii) No subscription shall be payable by Life Members or Honorary Members.

14. EXPULSION.

Any member in whatever category of Membership who shall be found by the Council on the report of the Ethics Committee by reason of a breach of good conduct to be no longer a fit and proper person to continue to be a Member of the Academy shall, subject to any decision of the General Meeting of Members of the Academy held in accordance with the procedure laid down in the rules for the investigation of alleged breaches of good conduct, as provided in Appendix 11 hereto be expelled from Membership by removal of his or her name from the list of Members of the Academy.

15. FINANCE

(i) All money raised by or on behalf of the Academy shall be applied to further the objects of the Academy and for no other purpose provided that nothing contained in this constitution shall prevent the payment in good faith of reasonable and proper remuneration to any employee (not being a Member of Council) of the Academy or the repayment of reasonable out of pocket expenses to Members of Council or others.

(ii) The Honorary Treasurer shall keep proper accounts of the finance of the Academy.

(iii) The accounts should be audited at least once a year by the auditor or auditors appointed by the Annual General Meeting.

(iv) An audited statement of the accounts for the last financial year shall be submitted by the Committee to the Annual General Meeting.

(v) A bank account shall be opened in the name of the Academy with Barc1ays Bank plc or with such other bank as the Council shall from time to time decide, the Council shall authorise in writing the Treasurer to sign cheques on behalf of the Academy.

16. TRUST PROPERTY

The title to all real or personal property which may be acquired by or on behalf of the Academy shall be vested in a corporation lawfully entitled to act as custodial trustee or in not less then three nor more than five individual persons (not being members of the Committee).

17. AMENDMENT

This Constitution may be amended by a resolution duly carried by three-fourths of the Members present and voting at any Annual or Extraordinary General Meeting or Members of the Academy provided that notice of any proposed amendment shall have been dispatched by ordinary post to the last known address of al Members entitled to attend and vote at least fourteen clear days prior to the Annual or Extraordinary General Meeting at which the resolution embodying such amendment is to be taken.

18. DISSOLUTION

If the Committee by a simple majority decides at any time that on the ground of expense or otherwise it is necessary or advisable to dissolve the Academy, it shall call a meeting of all Members of the Academy who have the power to vote of which meeting not less than twenty one days notice (stating the terms of the resolution to be proposed) shall be given. If such decision shall be confirmed by a simple (two-thirds) majority of those present and voting at such meeting the Committee shall have power to dispose of any assets held by or on behalf of .the Academy. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Academy as the Committee may determine.

19. NOTICES

Any Notice may be served by the Secretary General on any Member either personally or on its appointed representative as the case may be or by sending it through the post in a prepaid letter addressed to such Member at his, her or its last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within ten days of posting.

20. INTERPRETATION

For the interpretation of this constitution, the Interpretation Act, 1978 shall apply as it applies to the interpretation of an Act of Parliament.

SIGNED SEALED AND DELIVERED by the said CHAIRMAN OF COUNCIL in accordance with the decision of the Annual General Meeting of the 26th May 1988

sgd George C. Jenkins

SIGNED SEALED AND DELIVERED by the Secretary-General in accordance with the decision of the Annual General Meeting of the 26th May 1988

sgd Patrick J. Lincoln

British Academy of Forensic Sciences